Free 104 R PDF Template

Frequently Asked Questions about the 104 R Form

1. What is the purpose of the 104 R Form?

   The 104 R Form, or Planned Academic Program Worksheet, is primarily used within the Army Senior ROTC program. Its main function is to document a cadet's planned academic journey, ensuring it aligns with the requirements for commissioning in the Army as per public law and Army Regulations. By outlining a cadet's academic major, school, credit hours, GPA, and specific course plans, this form assists in administering and managing selected students' progression towards commissioning.

2. Who is required to fill out the 104 R Form?

   This form is to be completed by cadets who are part of the Army Senior ROTC program and are planning their academic coursework. It requires detailed input about the cadet’s academic plan, including courses to be taken each term, to graduate and meet the ROTC program and commissioning requirements.

3. What information do I need to provide on the 104 R Form?

   Completing the 104 R Form involves providing detailed academic information, including but not limited to your name, academic major, the academic institution, credit hours required for your degree versus those completed, GPA, and a breakdown of all courses planned for each term. Each course listed must include the term and year it's taken, course number and title, credit hours, and how many of those count towards your degree. It's crucial to plan and detail each academic term leading to your expected graduation date.

4. How does the 104 R Form impact my ROTC program participation?

   The information provided on the 104 R Form plays a critical role in determining your eligibility and continued participation in the ROTC program. For instance, it assesses whether your academic plan meets the program's requirements, ensuring you have a clear path to commissioning upon graduation. Failure to provide this voluntary information or not adhering to the planned academic program could affect your acceptance, continuance, or discontinuance in the ROTC program.

5. Where do I submit the completed 104 R Form?

   Once you have filled out the 104 R Form in consultation with your academic advisor and ROTC program officials, it should be submitted to the designated ROTC department within your academic institution. These officials will review, endorse, and forward the plan as necessary to ensure you're on track to meet both academic and ROTC requirements for commissioning.

Completing the 104 R Form correctly is crucial for the administration of the Army Senior ROTC program and ensuring cadets' eligibility and academic planning are well-documented. Missteps in filling out this form can lead to misunderstandings or misrepresentations of a cadet’s academic standings and future plans. Here are five common mistakes to avoid:

1. Not properly identifying the academic term or selecting the appropriate semester or quarter. This basic yet critical information sets the timeline for the cadet’s academic plan and ROTC obligations.

2. Failing to accurately list all course titles and their corresponding credit hours as planned across the cadet’s academic timeline. Precision here is necessary for verifying that the cadet is on track to meet both their degree and ROTC requirements within the expected timeframe.

3. Omitting or incorrectly inputting the CIP Code for the academic major. The Classification of Instructional Programs (CIP) Code is essential for correctly categorizing and reporting the cadet’s field of study.

4. Neglecting to have the student initial and date beside each term. This step is vital for ensuring that the cadet acknowledges and agrees to the academic plan laid out, thereby confirming its accuracy and their commitment to it.

5. Incorrect or incomplete signatures, both from the cadet and the certifying official, which may include the Registrar, Examiner of Credentials, or other institution certifying official. This formal endorsement is crucial for the form's validity.

While these are some of the common mistakes, attention to detail across all sections of the form will help in ensuring accurate and prompt processing. Additionally, verifying information for accuracy before submission can save time and prevent unnecessary complications in the cadet’s ROTC program administration.

When managing the intricacies of the ROTC program, the USACC Form 104-R, also known as the Planned Academic Program Worksheet, is a fundamental document. It meticulously outlines a cadet's academic journey, ensuring eligibility and compliance with the program's criteria. Yet, to effectively manage and understand a cadet's academic and ROTC obligations, several other forms and documents often complement the 104-R, each serving a vital purpose in the process.

• DD Form 2983: This document, the Recruit/Trainee Prohibited Activities Acknowledgement, is essential for ensuring that all cadets are fully aware of the activities and behaviors that are not permitted during their training. It helps maintain discipline and integrity within the corps.
• DA Form 597: Army Senior ROTC Non-Scholarship Cadet Contract - This form is a binding agreement between the student and the military, detailing the obligations and commitments of non-scholarship ROTC cadets.
• DA Form 597-3: Army Senior ROTC Scholarship Cadet Contract - Similar to the DA Form 597, this contract is specifically for scholarship recipients, outlining the terms and conditions of their scholarship and service commitments.
• DA Form 705: Army Physical Fitness Test Scorecard - This document is used to record a cadet's physical fitness test scores, ensuring they meet the necessary physical standards of the ROTC program and the Army.
• Cadet Command Form 139-R: Enrollment Record - a comprehensive record of a cadet’s enrollment in the ROTC program, capturing personal, academic, and military training information.
• CC Form 104-R: Planned Academic Worksheet (Continuation Sheet) - This form serves as an extension of the 104-R for cadets with complex academic schedules or those pursuing extended programs, ensuring all academic plans are documented and approved.
• CC Form 136-R: Briefing on Government Benefits - This document is provided to cadets to ensure they understand the government benefits available to them, including healthcare, education, and retirement benefits.
• CC Form 137-R: Release of Student Information - This form is a consent form allowing the release of a cadet's personal and academic information as necessary, typically for administrative purposes within the ROTC program and the Army.

Together, these forms and documents construct a comprehensive framework that supports the ROTC cadets' military and academic endeavors. From acknowledging prohibited activities to understanding government benefits, each document plays a crucial role in ensuring cadets are well-informed, prepared, and legally bound to their commitments. Through meticulous documentation and adherence to these documents, the ROTC program strives to maintain a high standard of excellence and integrity amongst its ranks.

• College Transcripts: These documents are similar to the 104-R form in that they track academic progress, including courses taken, credit hours, and grades achieved. College transcripts are used to verify a student’s academic history and performance.

• Graduate School Application Forms: These applications often require detailed plans of study, similar to the 104-R form, where applicants must outline their intended academic coursework to demonstrate how they plan to meet their graduate degree requirements.

• Financial Aid Application Forms: Like the 104-R, these forms require detailed information about a student's academic program to assess eligibility for financial aid, including plans for enrollment in required coursework over the coming semesters.

• Academic Advisement Records: These records are created during meetings between students and academic advisors, detailing the courses students plan to take to fulfill their degree requirements, similar to the course planning aspect of the 104-R form.

• Army ROTC Scholarship Applications: These applications share similarities with the 104-R form as they also request detailed academic plans and personal information to assess eligibility for ROTC scholarships.

• Scholarship Renewal Forms: Comparable to the 104-R form, scholarship renewal documents often require students to outline their academic progress and future course plans to maintain scholarship eligibility.

• Course Enrollment Forms: These forms, required for registering for college courses each semester, share the 104-R's focus on planning an academic program, detailing courses, credit hours, and meeting degree requirements.

• Student Status Verification Forms: Similar to the 104-R, these documents are used to verify a student's enrollment status, academic major, and progress towards degree for purposes such as insurance or scholarship verification.

• Internship Application Forms: Many of these applications require students to detail their academic standing, major, and coursework relevant to the internship, drawing parallels to the detailed academic information on the 104-R form.

• Transfer Credit Evaluation Forms: These forms are used when students wish to have credits from another institution evaluated for degree applicability, similar to how the 104-R form outlines transfer credits accepted towards a degree.

When it comes to filling out the 104-R form for the Planned Academic Program Worksheet, closely following guidelines ensures a smooth process in administering the Army Senior ROTC program and managing student selections. It's essential to know what to do and what to avoid. Here are some insightful tips:

• Review the Privacy Act Statement carefully to understand the purpose and the usage of your personal information.
• Ensure accurate and up-to-date information is filled in, especially your name, academic major, and contact details as these are critical for identification and further communication.
• Double-check the academic and ROTC course details including the course number, title, credit hours, and grades if already obtained to ensure all data matches your academic records.
• Provide a realistic academic plan that reflects your actual course load and properly aligns with ROTC requirements and your degree completion timeline.
• Consult with your academic advisor or the ROTC program coordinator to confirm that the courses listed meet both your degree and ROTC requirements.
• Sign and date the form where required, as these are critical steps in confirming the accuracy of the information provided and your understanding of the commitments.
• Keep a copy of the completed form for your records, as it can be helpful for future reference or in case any questions arise about your academic plan.

• Avoid guessing or estimating course information; always refer to official academic resources or consult with advisors to ensure accuracy.
• Don't overlook the requirement that courses must be planned with the understanding that they contribute towards your degree and ROTC requirements.
• Resist the urge to rush through the form without carefully considering your academic trajectory and potential changes in your schedule.
• Don't leave sections blank unless specifically instructed; if unsure about what to include, seek guidance from ROTC staff or your academic advisor.
• Avoid using pencil or non-permanent writing tools to fill out the form. Use blue or black ink to ensure the information is permanent and legible.
• Don't forget to list exceptions or special circumstances that might affect your academic plan on the back of the form if applicable.
• Never sign the form without verifying all entries; ensuring the completeness and truthfulness of your form is paramount.

By adhering to these guidelines, students can accurately complete the 104-R form, facilitating a smoother path through the ROTC program and their academic journey.

Understanding the USACC Form 104-R can be complicated, and there are many misconceptions about its purpose and how it's used. Let’s clarify some of the most common misconceptions to ensure that individuals have the correct information.

• Misconception 1: The 104-R form is only used for ROTC cadets who are on scholarship. Truth: While scholarship cadets do use the form, it's also required for all cadets enrolled in the Army ROTC program, regardless of scholarship status. Its primary purpose is to outline the cadet's academic plan and ensure they meet requirements for commissioning.

• Misconception 2: Cadets must follow the academic plan exactly as it appears on the 104-R, without any changes. Truth: While the 104-R serves as a guide for the cadet's academic journey, adjustments can be made. Changes, however, should be discussed and approved by the Professor of Military Science to ensure they still meet commissioning requirements.

• Misconception 3: The form is a one-time requirement at the beginning of a cadet's college career. Truth: The 104-R form should be updated regularly to reflect any changes in the cadet's academic plan, including major changes, dropped courses, or additional courses that weren't initially planned.

• Misconception 4: The GPA listed on the 104-R form is not crucial as long as the cadet graduates. Truth: The GPA is very important and is considered in the overall evaluation of a cadet's eligibility for commissioning. Cadets must maintain a certain GPA to stay in the ROTC program and to commission as an officer.

• Misconception 5: The 104-R form is only relevant for internal ROTC purposes. Truth: While it is an internal document, the 104-R form can be required by other entities, such as scholarship boards, for verifying academic eligibility and progress toward degree completion.

• Misconception 6: The form automatically guarantees a cadet will commission on time. Truth: Completing the 104-R form does not guarantee commissioning. Cadets must meet all academic, physical, and military requirements, and the 104-R form is just one tool to help track academic progress.

• Misconception 7: Only the cadet and the ROTC department need to sign the 104-R form. Truth: The cadet, the Professor of Military Science, and often a representative from the cadet's academic institution, such as an advisor or registrar, must review and sign the form to verify the accuracy of the academic plan.

• Misconception 8: If a cadet fails a course listed on the 104-R form, they are immediately disqualified from commissioning. Truth: While failing a course is a serious issue, it doesn’t automatically disqualify a cadet from commissioning. The cadet should work closely with their ROTC advisors to adjust their academic plan and ensure they can still meet all necessary requirements.

Clearing up these misconceptions is crucial for the understanding and correct use of the 104-R form within the ROTC program. It ensures cadets are well-informed and can navigate their path to commissioning with accurate expectations and preparedness.

The 104-R form is a key document for managing the academic aspect of a cadet's journey in the Army ROTC program. Understanding how to accurately complete and use this form is crucial for both cadets and administrators. Here are the key takeaways:

• Accuracy is paramount when filling out personal and academic information to ensure all data aligns with current academic records and plans.
• The form serves as a planned academic program worksheet, outlining a cadet's academic path, including major, credit hours, and GPA, to facilitate their progression toward commissioning.
• It is essential to include the Correct Identification Program (CIP) code for the academic major, as this ensures the program meets the Army's requirements for commissioning.
• The form requires a detailed listing of all courses, including credit hours, grades, and how they count toward the academic degree, promoting transparency and accountability in academic planning.
• Cadets must initial and date beside each term to acknowledge they have been counseled about their academic plan, emphasizing the importance of their engagement and understanding of the process.
• Verification by the Registrar or another certifying official is required, ensuring the academic plan meets the institution's standards and requirements.
• The Statement of Understanding section reinforces the commitment of both the cadet and the program to adhere to the outlined academic plan, highlighting the mutual responsibility in achieving academic and commissioning goals.
• Any changes or exceptions to the planned courses must be clearly documented and approved, ensuring ongoing communication and adjustments to meet evolving goals or requirements.
• The form serves not only as a tool for planning but also as a record of academic progress that can be referred back to for validation of eligibility and completion of requirements for the ROTC program and commissioning.

By keeping these key takeaways in mind, cadets and administrators can effectively use the 104-R form to support the academic and commissioning objectives of the Army ROTC program.