Free Cake Contract PDF Template

1. What is the purpose of the $75.00 deposit for cake orders?

   The $75.00 deposit is required to reserve your event date. It acts as a commitment to the service and is utilized to secure the booking officially. This deposit is not refundable in case of cancellation, ensuring that the bakery's efforts in scheduling and preparation for your event are compensated.

2. When is the down payment expected, and what happens if the contract is signed close to the event date?

   A 50% down payment is expected two months prior to the wedding or event date. However, if the contract is signed within two months of the event date, the 50% down payment is due upon signing. This approach helps in facilitating the planning and execution stages of cake preparation effectively.

3. What is the policy on making changes to the cake order?

   Changes to the cake's size, description, flavors, etc., can be made up until 2 weeks before the event. Beyond this 'lockout date,' no changes can be accepted. It's important to note that any changes made prior to the lockout date might affect the overall price of the cake.

4. How does the cake set/stand deposit work?

   The initial $75.00 deposit also serves as the set/stand deposit. If the replacement cost of the cake/cupcake stand exceeds $75.00, late return or damaged pieces may result in losing the deposit or incurring the full replacement cost. However, if the cake set/stand is valued at less than $75, clients have the option to not return it, thereby forfeiting the deposit.

5. What are the delivery and setup charges?

   There's a charge of $30.00 for delivery and setup within a 5 miles radius of Saratoga Springs, with an additional $1.25 per mile outside this area. The fee applies only to cakes for weddings or large events, and it's separate from the cake's price. Payment for these services should be made at least 14 days before the delivery date.

6. Can you explain the cake cancellation policy?

   Cake orders canceled before the 14-day lockout period are eligible for a refund, excluding the $75.00 deposit. Orders canceled after this period will not be refunded, and the deposit will similarly be forfeited. If there are unforeseen circumstances affecting the event date, it's advisable to contact the bakery to discuss possible options.

7. How does the bakery handle decorations such as flowers?

   The bakery is willing to decorate your cake with fresh flowers or arrange them around the base upon delivery. Clients must provide the flowers, either personally or through their florist. The bakery can purchase flowers at the client's request, with the cost added to the final price. Coordination with a florist is recommended to ensure the cake matches the event’s decor.

8. What are the guidelines for cake ornaments or toppers?

   Ornaments or toppers can be delivered to the bakery 14 to 30 days before the event. It's crucial that these additions are not too heavy or insecurely placed to avoid damaging the cake. The bakery will not be responsible for any damage if the ornaments are added by someone other than its staff.

9. What should I know about picking up the cake myself?

   Opting for cake pickup is a cost-saving measure. However, it requires ensuring a safe transportation environment, such as a clean, flat surface in your vehicle. Vans, SUVs, or cars with a foldable back seat are recommended. The bakery holds no responsibility for the cake once it leaves the premises.

When people fill out the Cake Contract form for The Bread Basket Bakery, several mistakes can occur. These errors can lead to misunderstandings, complications in the cake delivery and setup, or financial losses. Being aware of these common mistakes can ensure a smoother process for all parties involved.

1. Failure to provide complete contact information: One of the most frequent errors is not providing two phone numbers as requested in the Contact Information section. This makes it challenging to reach them if there's a need for quick communication about the cake order.

2. Missing initial by the deposit and payment details: It is crucial that each section requiring initials is completed. This shows that the terms regarding the deposit, down payment, final payment, and cancellation policy are understood. Omitting initials may indicate that those conditions are not acknowledged, potentially complicating financial arrangements.

3. Not specifying changes by the designated deadline: Changes to cake size, description, flavors, etc., must be made two weeks before the event. Failure to adhere to this timeline or neglecting to indicate that changes affect pricing can lead to unexpected costs or the inability to make desired adjustments.

4. Incorrect or unclear delivery arrangements: The contract specifies a delivery and setup fee within a 5-mile radius, with additional charges per mile beyond that. Misunderstandings or inaccuracies in conveying the event’s location can lead to incorrect delivery fees or scheduling issues. Ignoring the separate charge requirement for delivery outside of business hours is another common oversight.

5. Omitting cake decoration details: Failing to provide a sketch for flower placement on the cake or to connect the bakery with the florist for color and flower type coordination can result in decorations that do not meet expectations. Additionally, not adhering to the timeline for delivering ornaments or toppers to the bakery can limit the ability to properly secure them, risking damage to the cake.

Avoiding these mistakes requires careful attention to the form's details and clear communication with the bakery. Doing so ensures that the cake for your special event meets all expectations.

When preparing for an event, particularly one as significant as a wedding, a Cake Contract is just one of many essential documents you might need to help ensure everything goes smoothly. This contract with The Bread Basket Bakery outlines the agreement for your cake’s creation, delivery, and setup, along with terms for payment and cancellation. However, this is often part of a larger suite of documents necessary to cover the full scope of event planning and execution. Below is a list of other crucial forms and documents that often accompany a Cake Contract.

• Event Planning Checklist: This document serves as a roadmap for the entire event, detailing tasks, deadlines, and responsible parties to ensure nothing is overlooked.
• Venue Rental Agreement: An official agreement between you and the location where the event will be held. It outlines the terms of use, rental costs, dates, and times of access, and any rules or regulations of the venue.
• Catering Contract: Similar to the Cake Contract, this agreement with your caterer specifies the menu, service details, costs, and payment schedules, along with terms for cancellation or changes.
• Photography/Videography Services Agreement: An agreement that outlines the scope of photography or videography services, including the duration of coverage, types of photos or videos to be delivered, costs, and rights to the images or footage.
• Florist Agreement: Details the types, quantities, and arrangement designs of flowers for the event, as well as delivery and setup details, costs, and payment terms.
• Entertainment or DJ Services Contract: Covers the specifics of entertainment services, including performance duration, equipment provision, song requests or playlists, and payment details.
• Equipment Rental Agreement: If renting tables, chairs, linens, or other equipment, this agreement secures your rental items, rental period, costs, and pickup/return policies.

Together with a Cake Contract, these documents form a comprehensive framework to manage the various components of event planning. They each play a vital role in ensuring that expectations are clearly defined, services are delivered as promised, and payments are processed correctly. By carefully preparing and reviewing these agreements, you can avoid misunderstandings and ensure your event is as perfect as you've dreamed it to be.

• The Catering Contract shares similarities with the Cake Contract, primarily in booking and payment structure. It requires a deposit to secure the date, specifies a due date for a down payment, and outlines the final payment's deadline. Both contracts include a section on cancellation policies, detailing how refunds are handled dependent on when the cancellation occurs.

• Like the Cake Contract, the Wedding Photography Contract often incorporates a non-refundable deposit to reserve the date. It also has a detailed schedule for payments, including a balance due prior to the event. Specific services and any changes to these services must be discussed and agreed upon by a certain date, similar to cake changes in the Cake Contract.

• The Event Space Rental Agreement parallels the Cake Contract through its booking and cancellation policy. A deposit is required to hold the venue, and there are specific windows for cancellation and changes, impacting the potential for a refund. Additionally, both documents address setup requirements and limitations.

• A Florist Services Contract also resembles the Cake Contract in terms of collaborating with other vendors (e.g., dealing with the bakery directly for cake flowers). Both contracts emphasize the need for a clear understanding of the services provided, including specifications about product delivery, setup, and potential changes to the initial plan.

• The Equipment Rental Agreement is similar to the Cake Contract because both include a deposit for the items being rented (in this case, the cake stand), conditions for the deposit's return, and fees for late returns or damages. Both contracts clearly outline the rental period and the responsibilities of the renter to return the items in good condition.

• The Delivery Services Agreement has points in common with the Cake Contract, specifically in the delivery and setup portion. Both specify delivery fees, schedules, and the conditions under which delivery services are provided. They also highlight the importance of coordination between the service provider and the client to ensure smooth execution on the day of the event.

When filling out the Cake Contract form, it's important to take the following steps to ensure a smooth process:

1. Do read the entire contract before signing to understand all conditions and requirements.
2. Don't skip the initialing sections next to important terms about deposits, payments, and cancellations. They are legally binding acknowledgments of the terms.
3. Do provide all requested contact information clearly, including two phone numbers, to ensure reliable communication.
4. Don't wait until the last minute to make any changes to cake size, description, flavors, etc. Remember, changes are only accepted up to 2 weeks before the event.
5. Do ensure the deposit is paid promptly to reserve your date; without it, your date is not guaranteed.
6. Don't forget to adhere to the payment schedule, including down payment and final payment deadlines, to avoid any disruptions in your cake preparation.
7. Do arrange for the return or the cake set/stand by the specified date to avoid forfeiting your deposit or incurring additional costs.
8. Don't assume the delivery and setup fees are included in the price of your cake; these are separate charges that must be paid in advance.
9. Do provide detailed instructions or sketches if you have specific designs or flower arrangements in mind for your cake.

Following these dos and don'ts will help in fulfilling your contract obligations and receiving the cake that matches your expectations for your special event.

When it comes to planning events that involve ordering a custom cake, there are often misconceptions about the details and conditions specified in a cake contract. Let's clear up some common misunderstandings about the Cake Contract form from The Bread Basket Bakery.

• “The deposit is refundable if my plans change.” - Unfortunately, this is a common misconception. The $75.00 deposit made to reserve your date is non-refundable, regardless of any changes to your plans. This fee secures your slot and is a standard practice to ensure the bakery can allocate the proper resources for your order.

• “I can make changes to the cake anytime before the event.” - Changes to your cake's size, description, flavors, etc., are accepted only up until 2 weeks prior to your event. This is because preparations for your cake begin well in advance, and adjustments made too close to the event date can affect the bakery's schedule and quality of the final product. Any changes may also affect the price of the cake.

• “The deposit also covers the cake stand rental.” - While the $75.00 deposit does serve as your set/stand deposit, in some cases the replacement cost of the cake/cupcake stand can exceed this amount. Should there be any damage or late return of the stand, you might be responsible for the full replacement cost.

• “Delivery charges are included in the cake's price.” - Delivery and set-up fees are separate charges not included in the total cost of the cake. For local deliveries within 5 miles of the bakery in Saratoga Springs, a $30.00 fee applies, plus an additional $1.25 per mile for longer distances. These fees cover the extra service of safely transporting and setting up your cake.

• “I can cancel close to the event date and receive a full refund.” - Cancellations made after the 14-day lockout period before your event will not be refunded. It is crucial to communicate as early as possible if your plans change. Though the bakery is willing to discuss options, the deposit remains non-refundable, and late cancellations may not lead to any reimbursement.

• “It's okay if someone else adds decorations to the cake at the event.” - If any party other than a Bread Basket Bakery employee adds to or alters the cake, the bakery cannot be held responsible for any damage that might occur to the ornament or the cake. Therefore, it's best to let the bakery handle all decorations to ensure the quality and integrity of the cake is maintained.

Understanding these points can help ensure that there are no surprises in the process, allowing for a smooth and enjoyable experience from booking to the final presentation of your cake.

When entering into a cake contract, particularly with The Bread Basket Bakery, understanding the key elements can ensure a smooth process for both the bakery and the client alike. Here are nine key takeaways:

• A $75.00 booking deposit is required to reserve your date, which is non-refundable in the event of cancellation.
• An additional 50% down payment is necessary 2 months before the event. If the contract is signed within two months of the event, this amount is due upon signing.
• The final payment of the total contract price must be cleared 2 weeks prior to the event. Failure to complete the payment may result in the cake not being made.
• Any changes to the cake's size, description, flavors, etc., are allowed until 2 weeks before the event. Past this lockout date, no changes can be made.
• The initial deposit also acts as a deposit for the cake set/stand. It must be returned to the bakery within a specified time after the event to avoid losing the deposit or bearing the full replacement cost.
• A separate delivery and setup fee applies for locations within and beyond the 5-mile radius of Saratoga Springs, with specific terms for large events and peak times.
• The contract outlines a cancellation policy: refunds are available for cakes cancelled before the 14-day lockout date, minus the non-refundable deposit. Cancellations after this date will not be refunded.
• Decorations such as fresh flowers or toppers provided by the client must be delivered within specific time frames before the event. The bakery is not responsible for any damage caused by or to these decorations once placed on the cake.
• When opting to pick up the cake, it’s crucial to prepare an appropriate vehicle setting to ensure the cake’s safety during transport. The responsibility for the cake transfers to the client once it leaves the bakery.

By signing the cake contract, clients acknowledge their understanding and agreement to these terms. It’s crucial to review every section carefully to ensure all party expectations are met, leading to a successful event highlighted by the perfect cake.