Free Da 1380 PDF Template

1. What is the purpose of the DA Form 1380?

   The DA Form 1380 is used to record the performance of reserve duty training by members of the Army Reserve. This form helps in documenting all types of Reserve training, duties, or instruction that is not part of the standard Inactive Duty Training (IDT) battle assembly. It plays a critical role in ensuring soldiers receive the appropriate pay and retirement points for their service.

2. When should the DA Form 1380 be prepared?

   This form should be filled out by the last day of each duty month. It’s necessary for documenting Reserve Training outside the normal IDT, equivalent duties, professional meetings, and training in attached statuses, among other things. Timely preparation ensures accurate recording and processing of pay and retirement points.

3. Who is responsible for preparing the DA Form 1380?

   The responsibility for preparing the DA Form 1380 falls on different individuals based on the nature of the training or duty performed. These can include the chief of the proponent agency for the project, the designated military representative at meetings, the commanding officer of the unit of attachment, or the area commander, among others.

4. How is the DA Form 1380 filled out?

   • Items 1 through 3, 5 through 8, and 10 through 12 are straightforward and self-explanatory.
   • The "TO:" section requires the full designation and address of the record manager of the soldier’s records.
   • In item 9, the appropriate duty type is checked and supported with documentary authority.
   • Details such as duty dates, hours, location, and the nature of duties or training are filled in as per instructions.
   • The form must be signed by an officer who has knowledge of the duties performed by the soldier.

5. What happens after the DA Form 1380 is submitted?

   Upon submission, the DA Form 1380 is processed for pay and retirement points. If it's designated for paid IDT duties, it goes through DFAS (Defense Finance and Accounting Service) validation; if for non-paid IDT duties, it goes through AHRC (Army Human Resources Command) validation. Subsequently, units must annotate the validation on the form, file it according to AR 25-400-2, and submit it to the Soldier's Army Military Human Resources Record (AMHRR) per AR 600-8-104.

6. Are there any exceptions in documenting duties on the DA Form 1380?

   Yes, there are exceptions. For example, funeral honors and preauthorized conferences are both documented at a rate of one retirement point per day, differing from the standard hourly documentation.

7. How does the DA Form 1380 impact a soldier’s pay and retirement?

   The DA Form 1380 serves as a crucial document that directly impacts a soldier’s pay and retirement benefits. It ensures that soldiers receive proper compensation and retirement credit for all sanctioned reserve duty training. The accurate completion and timely submission of this form secure the deserved acknowledgment of their service.

8. Where can I find more information on completing the DA Form 1380?

   For comprehensive guidance on filling out the DA Form 1380, refer to AR 140-185 and Table 2-3 listed within the regulation. Soldiers are also encouraged to consult with their unit’s administrative officer or their command for further assistance and detailed instructions.

When filling out the DA Form 1380 for the Army Reserve Record of Individual Performance of Reserve Duty Training, individuals often make mistakes that can complicate the process or lead to delays in receiving benefits or acknowledgment for their service. To ensure the accurate and timely processing of this form, it’s essential to avoid common errors.

1. Incorrect Date Format: Using differing formats instead of the DD MM YYYY format for dates can lead to confusion and processing delays. It is crucial to maintain consistency and accuracy in the date section.

2. Missing Information in the "TO" and "FROM" Sections: Failing to complete these sections with the proper designations and ZIP codes of both the reporting agency and the records manager can lead to misrouting or loss of the forms.

3. Omitted Signature: The failure to obtain the signature of the duly authorized official, especially in cases of training attachments with another service, compromises the validity of the form.

4. Vague Duty Descriptions: Not providing detailed locations, descriptions of duties, training, or instruction performed can lead to a lack of clear understanding of the service performed, affecting the awarding of retirement points.

5. Incorrect Entry of Hours and Retirement Points: Misunderstanding how to correctly allocate hours and retirement points per the instructions can affect pay and retirement benefits. It’s vital to reference AR 140-185, Table 2-3 for accurate data.

6. Filing Past Deadlines: Documents should be prepared and submitted by the last day of each duty month. Late submissions can disrupt the processing for pay and non-paid retirement points.

7. Overlooking Training Types: Not correctly checking the appropriate box to indicate the type of duty performed can lead to inaccuracies in records and potential disputes about service completion.

8. Failure to Cite Authorization: Neglecting to cite the documentary authority for the training reported, as required, can lead to questions about the legitimacy of the duty or training recorded.

9. Incorrect Use of Pay and Non-Pay Codes: Misallocating the Paid (P) or Non-Paid (N) codes, alongside the corresponding retirement point credits, can impact the financial and retirement implications for the servicemember.

To mitigate these issues, a thorough review of the instructions and careful completion of the DA Form 1380, with particular attention to the above points, is essential. Proper completion ensures servicemembers receive the recognition and benefits they are entitled to for their valuable service.

The DA Form 1380 plays a crucial role in the administration and management of reserve duty training within the United States Army Reserve. This form records individual performances, capturing essential details about duty or training sessions completed outside of the usual Inactive Duty Training assemblies. To ensure comprehensive documentation and seamless processing within military personnel systems, several other forms and documents are often used in conjunction with the DA 1380. Below is an overview of some of these essential documents.

• DA Form 6: Duty Roster. This form is used to maintain a record of duty assignments within a unit, helping to organize and distribute duties fairly among members.
• DA Form 31: Request and Authority for Leave. Personnel use this document to request leave, ensuring their time off is formally documented.
• DA Form 5960: Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA). This helps manage allowances for housing based on changes in duty status, location, or family circumstances.
• DA Form 705: Army Physical Fitness Test Scorecard. This scorecard documents the physical fitness test results, which could be relevant for certain types of training or duty assignments recorded on the DA 1380.
• DA Form 5500: Body Fat Content Worksheet (Male) and DA Form 5501: Body Fat Content Worksheet (Female). These forms record body fat measurements, which may be a requirement before participating in specific training programs or assignments.
• DA Form 1059: Service School Academic Evaluation Report. Used to evaluate a service member's performance during professional military education, the information might complement the training records on a DA 1380.
• DA Form 3349: Physical Profile. This document outlines any physical limitations that a service member may have, potentially affecting the type of duty or training they can perform.
• DA Form 4856: Developmental Counseling Form. This is used for documenting counseling sessions that could occur as a result of performance during duty or training activities recorded on the DA 1380.
• DD Form 214: Certificate of Release or Discharge from Active Duty. Although primarily associated with the separation process, this document summarizes a service member's career, including significant training and duties that may have been initially recorded on DA 1380 forms.
• DA Form 2028: Recommended Changes to Publications and Blank Forms. While not directly related to training or duty performance, feedback on the DA 1380 form itself and suggestions for improvements are submitted through this form.

Together, these documents form a comprehensive ecosystem that supports the administrative and operational needs of the United States Army Reserve and Active Duty units. The efficient use and management of these forms ensure that all aspects of a service member's duty and training are accurately documented and processed, reflecting their true service and commitment.

• DD Form 214 - Certificate of Release or Discharge from Active Duty: This document, like the DA Form 1380, provides a record of a service member's time in the armed forces. While the DA 1380 focuses on reserve duty performance, the DD 214 covers the entirety of an individual’s active duty service, including their rank, dates of service, and conditions of discharge.

• NAVMC 798 - Reserve Retirement Credit Report: Similar to the DA 1380, the NAVMC 798 is used by the Marine Corps Reserve to document points towards retirement earned through various types of service, including inactive and active duty training. Both forms serve to record performances and activities that contribute to retirement eligibility and benefits.

• AF Form 526 - Air Force Point Credit Summary: This form is the Air Force's equivalent of tracking retirement points and inactive duty training, akin to how the DA 1380 serves the Army Reserve. It summarises the total number of points earned towards retirement by an Air Force reservist, serving a similar purpose of recording and valuing service contributions.

• CG-4174 - Coast Guard Reserve Annual Points Statement: Similar to the DA 1380, this form is used by Coast Guard reservists to record and report duty performed and points earned towards retirement. The CG-4174 is essential for tracking the accumulation of service credits essential for qualifying for retirement benefits.

• DA Form 1379 - U.S. Army Reserve Components Unit Record of Reserve Training: While the DA 1380 documents individual performances, the DA 1379 aims at recording the training and attendance of reserve unit members as a whole. Both forms are crucial for ensuring that reserve units and individuals meet their training requirements and are appropriately credited for their service.

• DA Form 1058-R - Application for Active Duty for Training, Active Duty for Operational Support, and Annual Training for Soldiers of the Army National Guard and U.S. Army Reserve: Like the DA 1380, this form is used by Army reservists, albeit for requesting active duty stints. Both forms are integral in managing and documenting the various types of duty a reservist may perform, though the 1058-R focuses on Initiating activity, while the 1380 records completed duties.

• SF 180 - Request Pertaining to Military Records: This form, though not used for recording duty performances like the DA 1380, is crucial for individuals seeking to obtain or amend records of their military service. Both forms underscore the importance of accurate and accessible service documentation for veterans and service members.

• DA Form 3349 - Physical Profile: This document is not directly related to tracking training or duty performances like the DA 1380. However, it is crucial for delineating any physical limitations of a soldier, potentially influencing the type of duty they can perform. Both forms contribute to a comprehensive understanding of a reservist’s service capabilities and history.

When completing the DA Form 1380, it is crucial to observe certain do's and don'ts to ensure the form is filled out accurately and efficiently. Here are the key points to keep in mind:

• Do: Prepare the DA Form 1380 by the last day of each duty month, ensuring timely submission for either pay or record purposes.
• Do: Clearly enter the complete designation and address of the record manager in item 4 to avoid any confusion about where the form should be sent.
• Do: Check the appropriate block in item 9 to accurately reflect the type of duty performed, as this directly impacts the allocation of retirement points and pay.
• Do: Cite the documentary authority for the training reported in item 9, as required by Army regulations, to validate the duty or training performed.
• Do: Ensure that all details regarding the location, nature of the duties, training, or instruction are thoroughly described in Column d for each duty day.
• Don’t: Leave any sections blank. Incomplete forms may result in processing delays or the form being returned without action.
• Don’t: Neglect to obtain the signature of the duly authorized official in item 11 if completing training attachments with another service, as this serves as a critical verification of the duty performed.
• Don’t: Submit the DA Form 1380 to the wrong address or entity. Pay close attention to the instructions for proper routing to DFAS for paid IDT duties or AHRC for non-paid IDT duties.
• Don’t: Forget to submit the form to the Soldier's AMHRR (iPERMS) as specified after the form has been validated, to ensure the permanent record is accurately updated.

Adhering to these guidelines will facilitate the accurate and efficient processing of the DA Form 1380, ultimately ensuring that service members receive proper credit for their duty or training performance.

Several misunderstandings surround the use of the DA Form 1380, which plays a pivotal role in recording the individual performance of reserve duty training within the Army Reserve. This document serves as a crucial element for Army Reserve soldiers in documenting their training activities, but misconceptions often muddy its effective utilization. Here are five common misconceptions, clarified for better understanding:

• It’s only for paid activities: There is a common belief that DA Form 1380 is solely for recording paid reserve duty activities. However, this form is used to document both paid and non-paid duty activities, including voluntary inactive duty training. This versatility supports comprehensive record-keeping, ensuring that soldiers receive appropriate credit for all forms of duty performance, whether they are financially compensated or not.
• Any Army Reserve member can complete it: While it might seem that any Reserve member can fill out and submit a DA Form 1380, the procedure is more specific. The form must be prepared by individuals authorized by regulatory guidance, including chiefs of the proponent agency for a project with prior approval, designated military representatives at professional meetings, or commanding officers for certain types of non-paid training. This ensures that the documentation is accurate and adheres to the stipulated guidelines.
• It’s a simple attendance record: Another misconception is that the DA Form 1380 serves as a mere attendance log. However, this form encapsulates much more, detailing the nature of duties or training, the location, the hours spent, and the type of duty performed. It provides a comprehensive account of a soldier’s training activities and duty performance, crucial for career progression and entitlement to benefits.
• Submission is optional: Some might incorrectly believe that the submission of DA Form 1380 is at the individual's discretion. In reality, submitting this form is imperative for documenting reserve duty training activities that count toward retirement points and, in some cases, pay. Its timely submission ensures that soldiers are accurately credited for their service, impacting their retirement benefits and military record.
• Electronic submission is not available: Given the digitization of many military processes, the belief that DA Form 1380 must be manually submitted persists. However, the form can and should be submitted electronically to the Army Human Resources Command for non-paid inactive duty training, reflecting a shift towards streamlined, eco-friendly practices within administrative procedures. This eases the process for soldiers and administrators alike, ensuring efficient record-keeping and processing.

Clarifying these misconceptions about the DA Form 1380 is essential for Army Reserve members. Accurate understanding and handling of this form not only streamline administrative processes but also ensure that soldiers are appropriately recognized and rewarded for their commitment and contributions to the military.

Filling out the DA 1380 form correctly is crucial for Army Reserve members to receive appropriate credit for reserve duty training. Here are four key takeaways to ensure the process is handled correctly:

• The DA Form 1380 should be prepared by the last day of each duty month to document Reserve Training not covered by normal Inactive Duty Training (IDT) sessions. This includes a range of activities from training outside the typical IDT to attendance at professional meetings or training in an attached status with prior approvals.
• Responsibility for the preparation of the DA 1380 form varies depending on the nature of the duty or training. It can be the chief of the proponent agency for the project, the designated military representative at a meeting, the commanding officer of the unit of attachment, or the Soldier themselves, provided they obtain the appropriate signatures from duly authorized officials.
• Completion instructions detail that the form must include specific information such as the day, month, and year for each duty day, total hours per duty day, a designation of whether the duty was paid or non-paid along with corresponding retirement points, and a clear description of the duties or training performed. Citing the documentary authority for the training reported is also required.
• Once the DA Form 1380 is correctly filled out and signed by the officer verifying the duty, it is the responsibility of the unit to ensure it is processed both for pay and non-paid retirement points in a timely manner. Proper disposal includes validation by DFAS for paid duties or AHRC for non-paid duties, annotation of awarded retirement points, and filing per AR 25-400-2. Additionally, the form must be submitted to the Individual Soldier's Army Military Human Resource Record (iPERMS) following AR 600-8-104 guidelines.

Understanding these key points ensures Army Reserve members and their units correctly report and receive credit for reserve duty training, supporting their career progression and benefits accrual.