Free Da 5118 PDF Template

1. What is the DA Form 5118 used for?

   The DA Form 5118, titled "Reassignment Status and Election Statement," is a comprehensive document used by the United States Army to facilitate the process of reassigning enlisted soldiers. It serves two primary functions: to conduct an initial screening of soldiers during the reassignment cycle to verify their eligibility and to establish the groundwork for initiating specific assignment processing activities, such as deletions, deferments, additional service requirements, or any special processing that may be necessary.

2. Who fills out the DA Form 5118?

   Three distinct groups are responsible for completing different parts of the DA Form 5118. The first part is filled out by the Military Personnel Division or the Personnel Service Company, the second part by the Battalion S1, and the final part by the soldier undergoing the reassignment process. Each section is designed to gather specific information that contributes to a comprehensive review of the soldier's suitability and eligibility for the new assignment.

3. Is the submission of the DA Form 5118 voluntary?

   Yes and no. While the form explicitly states that disclosing the requested information is voluntary, failing to do so can have significant implications. Not providing the information may result in unnecessary hardship for the soldier and/or their family members. Moreover, a soldier cannot use non-disclosure as a means to automatically exempt themselves from a selected reassignment, making submission effectively mandatory for those wishing to facilitate a smooth transition.

4. What happens if there's a "Yes" answer in any of the blocks in Part I?

   If a "Yes" is marked for any of the questions in Part I of the DA Form 5118, the personnel handling this part are required to provide comments in the "Remarks" block. These comments should elucidate the reason for the affirmative answer, which could indicate the need for further review, action, or possibly the removal of the soldier from the assignment in question.

5. Can the DA Form 5118 affect a soldier's reassignment if they have medical or dental treatments pending?

   Yes, medical or dental treatments can influence a soldier's reassignment process. The form includes questions specifically designed to ascertain if a soldier is currently undergoing any medical or dental treatments that could prevent the reassignment from proceeding. It's part of ensuring the soldier's deployability and readiness for the new assignment.

6. What is the significance of the "Remarks" section in the DA Form 5118?

   The "Remarks" section plays a crucial role in the DA Form 5118, providing space for annotating any additional information, discrepancies, or clarifications that cannot be adequately captured by the form's structured questions. This section enables the personnel completing the form to offer detailed insights that might impact the reassignment process, ensuring all relevant information is considered.

7. Are soldiers with less than 24 months of service remaining eligible for reassignment?

   It depends on the nature of the reassignment. The form asks whether a soldier being reassigned from a continental U.S. (CONUS) assignment to another CONUS location has less than 24 months of service remaining. This question implies that the remaining service period is a factor considered in the reassignment process, possibly affecting the soldier's eligibility for certain types of assignments.

8. How does a soldier's Family situation affect their reassignment status?

   The DA Form 5118 addresses family situations directly by inquiring about conditions such as pregnancy (of the soldier or spouse), being a sole parent, or having a spouse who is also an Army soldier. These questions aim to assess any special circumstances that might necessitate considerations or accommodations during the reassignment process.

9. What should a soldier do if they wish to contest their reassignment based on the information provided in the DA Form 5118?

   If a soldier wishes to contest their reassignment, they should communicate their concerns through their chain of command. The remarks section provides a space to document discrepancies or additional information, which can serve as a foundation for such a discussion. Further, engaging with military legal or personnel support services may provide avenues for contestation or clarification of reassignment decisions.

When filling out the DA Form 5118, "Reassignment Status and Election Statement," individuals often make mistakes that can lead to delays or complications in the processing of their reassignment. Here are six common errors to avoid:

1. Not checking the appropriate blocks for "Yes," "No," or "N/A" in all required sections. This step is crucial for a thorough review and accurate processing of the form.

2. Failing to provide detailed comments in the "Remarks" section when a "Yes" response requires further explanation. These comments are essential for understanding the context behind a yes response and determining the next steps.

3. Omitting the signature and date at the end of the form, which are necessary for validating the information provided. Without these, the form cannot be processed.

4. Incorrectly filling out personal information, such as name, SSN, grade, PMOS, ASI, and control language. Accuracy is crucial for matching the form to the correct individual's records.

5. Overlooking the necessity to check and accurately report duty status and pending action status. These sections are critical for assessing the individual’s eligibility and readiness for reassignment.

6. Ignoring the instructions for the "To and From OCONUS Status" and "Personal Status" sections, leading to incomplete or incorrect declarations related to overseas assignments or personal circumstances impacting reassignment.

To ensure the swift and proper processing of the DA Form 5118, individuals are encouraged to:

• Thoroughly review every section of the form before submission.

• Seek clarification on any item that is not fully understood to avoid providing inaccurate information.

• Complete the form with careful attention to detail, ensuring that all responses accurately reflect the individual's current status and intentions.

By avoiding these common mistakes and following the recommendations above, individuals can help streamline the reassignment process, reducing potential delays and complications.

When processing reassignments within the military, the DA Form 5118, known as the "Reassignment Status and Election Statement," plays a crucial role. However, this form rarely travels alone through the complex pathways of military bureaucracy. Several other forms and documents are commonly required alongside the DA Form 5118 to ensure a comprehensive and efficient handling of a service member's reassignment. Understanding each of these accompanying forms enhances clarity and readiness in the administrative process.

• DA Form 4187: Personnel Action - This form is used by soldiers to request a personnel action on their own behalf, such as reassignments, changes in duty status, or enrollment in training courses, and may provide necessary background for reassignment decisions.
• DA Form 31: Request and Authority for Leave - Often required if the reassignment involves leave en route or the service member needs to request leave in conjunction with their reassignment orders.
• DA Form 2-1: Personnel Qualification Record - Provides a detailed record of a soldier's military career, including education, assignments, and evaluations, which is essential for determining eligibility and suitability for new assignments.
• DA Form 705: Army Physical Fitness Test Scorecard - May be required to ensure the service member meets the physical requirements for their new assignment, especially for positions requiring a high level of fitness.
• DA Form 5960: Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA) - Necessary for any reassignment that affects housing status or entitlements.
• DD Form 93: Record of Emergency Data - Ensures that the service member's emergency contact information is up to date, especially important for deployments or overseas assignments.
• DD Form 1172: Application for Uniformed Services Identification Card/DEERS Enrollment - Required for updating the Defense Enrollment Eligibility Reporting System (DEERS) with any dependent information changes due to reassignment.
• Medical and Dental Records: Depending on the assignment's location and requirements, updated medical and dental records may be required to ensure the service member is fit for duty and that any specific medical needs can be accommodated.

Each document serves its unique purpose, contributing to a thorough and updated account of the soldier's qualifications, personal circumstances, and readiness for reassignment. Assembling these documents together with the DA Form 5118 facilitates a smooth transition and ensures that all aspects of a soldier's service and welfare are considered. Understanding these forms collectively underscores the commitment to detailed and responsible military administration, directly impacting service members' careers and lives.

The DA Form 5118 is a comprehensive document used by the military to assess a soldier's eligibility and readiness for reassignment, addressing both personal and service-related considerations. There are several other forms and documents within the military and federal systems that share similarities with the DA Form 5118 in terms of structure, purpose, and the comprehensive nature of the information collected. Here are seven such documents:

• DA Form 4187: Personnel Action - This form is used by Army members to request a personnel action on their own behalf. Similar to the DA Form 5118, it requires detailed personal and military information to process the action, which can include reassignments, extra rations, name changes, and more. The key similarity lies in its role in facilitating personnel movements and career management.
• DD Form 93: Record of Emergency Data - While its primary purpose is to record emergency contact information and beneficiary details, it shares the DA Form 5118's focus on the well-being of military personnel and the importance of having accurate, up-to-date information for decision-making processes.
• DA Form 31: Request and Authority for Leave - This form is utilized by Army personnel to request leave from their post. Like the DA Form 5118, it deals with personnel administration, ensuring that any time spent away from duty is officially documented and approved, emphasizing the oversight of individual service members' careers and assignments.
• DA Form 5960: Authorization to Start, Stop or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA) - This authorization form is used to alter a soldier's housing and allowances. It requires detailed personal information to assess eligibility and entitlements, akin to the intricacies of determining assignment eligibility on the DA Form 5118.
• DD Form 1172-2: Application for Identification Card/DEERS Enrollment - This form is necessary for enrolling in the Defense Enrollment Eligibility Reporting System (DEERS) and obtaining a military ID card. It shares with the DA Form 5118 the requirement for detailed personal and service information to ensure accurate record-keeping and eligibility determinations.
• DD Form 2656: Data for Payment of Retired Personnel - This document gathers comprehensive information to facilitate the payment process for retired military personnel, similar to how the DA Form 5118 collects comprehensive details to manage personnel assignments and career progression.
• DA Form 3349: Physical Profile - This form documents a soldier's physical fitness and any limitations, impacting assignments and deployability. Its focus on individual capability and restrictions mirrors how the DA Form 5118 assesses eligibility and special requirements for reassignment, highlighting the individual-tailored approach to personnel management.

Each of these forms, while serving distinct functions, intersects with the DA Form 5118 through their collective aim of managing, documenting, and supporting the diverse aspects of a military service member's career and personal circumstances. They ensure that personnel are appropriately placed, supported, and accounted for throughout their service, demonstrating the interconnected nature of military administration and personnel management.

When it comes to navigating the complexities of the DA Form 5118, also known as the Reassignment Status and Election Statement, there are several do's and don'ts that can help ensure the process is handled smoothly and accurately. Whether you're a service member filling out the form for the first time or a seasoned professional in the military personnel field, these tips are designed to guide you through the completion of the form without unnecessary setbacks.

• Do carefully read the instructions for each section before filling in your information. Understanding the requirements for each part can prevent mistakes and save time.
• Do not rush through filling out the form. Mistakes or inaccuracies can lead to delays in processing and could potentially impact your reassignment status.
• Do ensure that all your personal information is up-to-date and accurate. This includes double-checking your name, Social Security Number (SSN), grade, and contact information.
• Do not leave any relevant sections blank if they apply to your situation. If you encounter sections that are not applicable, make sure to mark them as "N/A" rather than leaving them blank to indicate that you have reviewed the section.
• Do provide detailed remarks or explanations when required. If a section asks for additional details or if you need to explain a particular circumstance, be as clear and concise as possible.
• Do not forget to sign and date the form where indicated. Your signature is required to validate the information provided on the form and to proceed with the reassignment process.
• Do review the form thoroughly before submitting. Taking the time to double-check your responses can help catch any errors or omitted information.
• Do not hesitate to seek assistance if you have questions or uncertainties about how to complete the form. Your unit's administrative staff or personnel officer can provide guidance and help clarify any confusion.

By following these guidelines, you can improve the accuracy and efficiency of the reassignment process, making it a smoother experience for everyone involved. Remember, the DA Form 5118 is an important document that plays a crucial role in your military career, so it's worth taking the time to complete it correctly.

When it comes to the DA Form 5118, "Reassignment Status and Election Statement," there are several common misconceptions that can lead to confusion among soldiers and their families. Understanding the purpose and requirements of this form is crucial for a smooth reassignment process within the U.S. Army.

• It’s only for officers. A widespread misunderstanding is that DA Form 5118 is exclusively for officers. In truth, this form is intended for enlisted soldiers, as clearly stated in the instructions. It plays a critical role in assessing the eligibility and preferences of enlisted personnel for upcoming reassignments.

• Completing the form is optional. Another misconception is the belief that submission of DA Form 5118 is optional. However, the form clearly emphasizes the importance of providing the requested information to avoid potential hardships. While it notes that disclosure is voluntary, failure to accurately complete the form can result in unnecessary complications for the soldier and their family members during the reassignment process.

• It doesn’t affect family members. Some might assume that the form solely concerns the individual soldier's reassignment and has no implications for family members. This is not the case, as certain sections specifically inquire about family situations, including questions about dependents that could affect assignment decisions. The form considers the soldier’s family situation to mitigate potential hardships related to the reassignment.

• Privacy concerns limit what can be disclosed. While privacy is a valid concern for service members, there’s a misconception that privacy laws severely restrict what can be shared on the DA Form 5118. The form itself includes a Privacy Act Statement, ensuring compliance with relevant laws while still requiring enough information to assist in the reassignment process. This balance ensures the soldier's privacy is respected without hindering the necessary flow of information.

• Every soldier receives the same assignment considerations. Lastly, there's a false belief that the form leads to a one-size-fits-all approach in assignment decisions. The DA Form 5118 is designed to gather specific, individual information from each soldier to ensure their unique circumstances and preferences are taken into account during the reassignment process. This applies to special management commands, duty status, and personal and family statuses, allowing for a more personalized approach to each soldier’s reassignment.

Addressing these misconceptions helps clarify the importance and requirements of the DA Form 5118, ensuring that soldiers are better informed during their reassignment process.

Filling out the DA Form 5118 is crucial for soldiers undergoing reassignment, and there are several key points to remember to ensure the process goes smoothly:

• Accuracy is essential: Making sure all the information provided on the form is accurate and up to date can prevent unnecessary delays. This includes verifying personal details, assignment specifics, and any remarks that need to be addressed.
• Disclosure impacts reassignment: While disclosing information on the form is voluntary, failure to provide necessary data might result in hardship or complications in the reassignment process. It is better to err on the side of over-sharing than to withhold information.
• Understanding eligibility and restrictions: The form includes various sections that assess a soldier's eligibility for reassignment based on factors like current unit, assignment instructions already received, time in service, and more. It is important to understand how these criteria may affect one's reassignment status.
• Completeness is critical: Each section of the form serves a purpose in evaluating a soldier's reassignment status. Failing to complete any part, especially the checkboxes indicating "Yes," "No," or "N/A," can lead to misunderstandings or a lack of necessary action on part of the reassignment personnel.

Ultimately, the DA Form 5118 plays a pivotal role in organizing and facilitating smooth transitions for soldiers moving to new assignments. Careful attention to detail and openness in disclosing relevant information ensure that soldiers and their families face minimal obstacles during this process.