Free Dos 1246 PDF Template

1. What is the purpose of the DOS 1246 form?

   The DOS 1246 form is used by individuals to renew their security guard registration with the New York State Department of State. It is crucial for maintaining the validity of a security guard's registration and authorization to work legally in the state.

2. What information do I need to provide on the DOS 1246 form?

   You need to provide your Unique ID Number, any changes to your personal information such as new home address, name changes, and answer specific questions regarding your criminal convictions, pending criminal charges, and compliance with child support obligations. Additionally, you are required to affirm your completion of mandatory training requirements for renewal.

3. Is there a fee to renew my security guard registration via the DOS 1246 form?

   Yes, there is a $25.00 nonrefundable fee due at the time of submission of your renewal application.

4. How do I submit the DOS 1246 form?

   The completed form, along with the necessary fee and any required documents, should be mailed to the New York State Department of State, Division of Licensing Services at the address provided on the form.

5. What happens if I fail to renew my security guard registration on time?

   If you do not renew your registration by the expiration date, you cannot legally work as a security guard. Failing to renew within 6 months after your registration expires will require you to reapply and requalify for registration.

6. Are training courses required for the renewal of a security guard registration?

   Yes, specific training courses are mandatory for renewal. These include the 16-Hour On-The-Job Training (if employed for more than 90 days) and the 8-Hour Annual In-Service training within each year of your license term. If registered to carry a firearm, an 8-Hour Annual Firearms Course must also be completed each calendar year.

7. What happens if I submit the DOS 1246 form with incomplete or inaccurate information?

   Incomplete or inaccurate submissions can delay the processing of your renewal application or even lead to the denial of your registration renewal. It is critical to ensure all information is accurate and complete.

8. Can I pay the renewal fee with a credit card?

   Yes, the renewal fee can be paid by MasterCard or Visa. The form provides sections to fill out your credit card information for payment.

9. What if my name has changed since my last application?

   If your name has changed, you must notify the Division of any changes and provide proof of the name change, such as a marriage certificate, court order, or other valid documents.

10. Who do I contact if I have questions about completing or submitting the DOS 1246 form?

    If you have questions, you should contact the New York State Department of State, Division of Licensing Services at the phone number provided on the form. Reference your Unique ID Number in all communications for efficient assistance.

When filling out the DOS-1246 form for security guard renewal, people often make mistakes that can delay the process. Recognizing and avoiding these common errors can help ensure a smoother renewal process.

1. Not checking and updating the preprinted information. Applicants sometimes overlook the need to review and correct any outdated information in the preprinted section of the form, especially changes in residential address, name due to marital status, or any other personal information alterations.

2. Failing to properly report criminal history. Some applicants either unintentionally forget or choose not to disclose their criminal history as required, not realizing that this includes any convictions outside of minor traffic violations or any pending criminal charges. This oversight can lead to serious complications with the renewal process.

3. Omitting court disposition or details of licensure issues. If an applicant has had a conviction or any license issues as mentioned in the form's questions, they must enclose court dispositions or detailed explanations of any revocations, suspensions, or denials of licenses or permits. Neglecting to attach these documents can invalidate the form.

4. Incorrectly answering the Child Support Statement. All applicants must complete the Child Support Statement accurately, disclosing their current standing in terms of child support obligations. Errors or false statements in this section can result in the rejection of the renewal application.

5. Forgetting to confirm mandatory training completion. Before submission, it's critical to verify and document that all mandatory training requirements have been completed and are up-to-date. Applicants often miss listing the dates of their latest training sessions, which can prevent the renewal from being processed.

6. Improper payment details. When choosing to pay the fee with a credit card, some applicants enter incorrect credit card information, forget to sign the credit card authorization, or neglect to include the total amount due. This can lead to processing delays or additional fees.

By paying close attention to these areas and ensuring all sections are filled out correctly and completely, applicants can avoid these common errors and facilitate a smooth renewal process for their security guard registration.

When renewing a security guard registration with the DOS 1246 form, several additional forms and documents often accompany it to ensure compliance with all regulatory requirements. These documents are critical to the application process, as they provide essential information and verifications required by the Department of State, Division of Licensing Services.

• Court Disposition Documentation: If the applicant has been convicted of a crime since the last application, they must provide court disposition documents. This documentation provides details about the outcome of any criminal proceedings.
• Licensing Documentation: If the applicant had any license, permit, commission, registration, or application revoked, suspended, or denied, documentation detailing these circumstances must be included. This ensures full disclosure of any licensing issues across states or countries.
• Criminal Charges Documentation: Applicants with pending criminal charges must submit a copy of the accusatory instrument, like an indictment or criminal complaint. This allows the licensing authority to evaluate the seriousness and relevance of pending charges.
• Proof of Training: Documents confirming completion of the mandatory training courses required for renewal, such as the 16-hour On-The-Job Training and the 8-hour Annual In-Service Training, are necessary. For those carrying a firearm, proof of completing the 8-hour Annual Firearms Course is also required.
• Name Change Documentation: In cases of a name change, the applicant must provide proof via a court order, marriage certificate, driver’s license, non-driver ID card, valid passport, or immigration documents. This ensures the security guard's record accurately reflects their current legal name.
• Child Support Statement: A signed statement regarding the applicant’s child support status is mandatory in New York State. This document indicates compliance with child support obligations, which can affect licensing status.
• Photo ID: A recent valid NYS Driver License or Non-Driver ID may be required to corroborate the applicant’s identity and to facilitate the creation of a new ID card by the Department of Motor Vehicles.
• Payment Documentation: For those opting to pay the renewal fee with a credit card, completed credit card payment details including the cardholder’s name, credit card number, and signature must accompany the renewal application.

These documents play a vital role in the seamless processing of the DOS 1246 form. By ensuring accuracy and completeness in submissions, security guards can expedite their renewal process, maintaining their eligibility to work without interruption. Each document serves to authenticate and validate the application, promoting regulatory compliance and professional integrity within the security industry.

• The Driver License Renewal Form shares similarities with the DOS 1246 form as it also requires current personal information updates, a fee, and affirmation of truthful information under penalty of perjury. Additionally, both forms may necessitate supporting documents if there have been changes to your legal status or name.

• Professional License Renewal Form, much like the DOS 1246, often asks for an update on any criminal history, pending charges, or changes in personal information. It also requires affirmation of meeting specific continuing education or training requirements to maintain licensure.

• The Firearms Permit Renewal Application is similar because it also requires the disclosure of any criminal convictions or pending charges, compliance with specific training or education requirements, and payment of a renewal fee.

• Vehicle Registration Renewal Notice resembles the DOS 1246 since both involve a regular renewal process, may include a fee, and require up-to-date personal information. Although the focus is on vehicle information, it still mandates current residential details for continuity of official records.

• The Passport Renewal Application parallels the DOS 1246 in needing current personal details, a fee, and possibly additional documents if there has been a significant change since the last application, such as name change documentation.

• Child Support Statement Forms required in some states for various applications connect with the DOS 1246's section on child support obligation status. Both necessitate the applicant's current status on child support obligations, ensuring compliance with state laws.

When filling out the DOS 1246 Security Guard Renewal form, there are several important steps you should take to ensure a smooth process. Here are five dos and don'ts that are key to remember:

1. Review the preprinted information carefully and make any necessary changes in the space provided. Accurate and updated information helps in avoiding delays.
2. Answer all questions truthfully and fully. Incomplete or false information can lead to complications or legal issues.
3. Sign the applicant affirmation at the end of the application, as it is required to process your renewal.
4. Include the nonrefundable $25 fee with your renewal form. Payment can be made via check, money order, MasterCard, or Visa.
5. Mail the completed application with all required documents and fee to the specified address, ensuring it reaches before your current registration expires.

• Do not leave any questions unanswered. The completion of every section is necessary for the renewal of your registration.
• Avoid making any alterations or erasures to the form or supporting documents, as this could lead to processing delays or even criminal prosecution.
• Do not submit the application without completing mandatory training requirements, as listed on the form and instructions.
• Do not forget to include any changes in your name or address, as failing to do so can result in not receiving important notices.
• Do not delay sending your application; renewal should be done by the expiration date of your current registration to continue working without interruption.

There are several misconceptions about the DOS 1246 form, which is crucial for the renewal of a security guard registration in the state of New York. Understanding these misconceptions can help applicants navigate the process more effectively.

• Misconception 1: The fee is always $25.00.

  This is a misconception because the total amount due might vary if additional services or penalties are applied.

• Misconception 2: Criminal charges do not need to be disclosed if they are minor traffic violations.

  While the form does specify that minor traffic violations are exempt, any other criminal charges or convictions, regardless of their nature, must be disclosed.

• Misconception 3: Training certifications need not be up-to-date at the time of renewal submission.

  In fact, one must complete all required training courses and have them on file with the office prior to submitting a renewal application.

• Misconception 4: The Child Support Statement section is only for those who have children.

  Every applicant must complete this section regardless of their parental status, as it is a mandatory requirement in New York State.

• Misconception 5: Your new registration is automatically issued upon form submission.

  Submission of the form with all required details and documents starts the process, but the issuance of new registration depends on verification and compliance checks.

• Misconception 6: Any photo ID can be used for the application.

  The Department of State and Department of Motor Vehicles will only use your DMV photo for the ID card, requiring a valid NYS driver license or non-driver ID with photo.

• Misconception 7: It's unnecessary to report name, address, or employment changes.

  Applicants must report any such changes in the space provided on the renewal form to ensure they continue to receive important notifications.

• Misconception 8: Applicants can choose not to sign the affirmation at the bottom of the form.

  Signing under the penalties of perjury that the information provided is true and correct is a necessary step in the renewal process.

• Misconception 9: Payment can only be made with a check or money order.

  While checks and money orders are accepted, the form also allows for payment via MasterCard or Visa, expanding the payment options available to applicants.

Understanding these points can clarify the renewal process for the DOS 1246 form, ensuring that applicants are well-informed and prepared to submit their application accurately and completely.

• Applicants must answer all questions on the DOS 1246 form and sign the affirmation for the renewal to be processed. It is critical to provide accurate and complete information to avoid delays.
• Any changes to personal details such as name, address, or marital status must be indicated on the form. These changes require supporting documentation, such as a marriage certificate or a court order.
• A Child Support Statement is mandatory for all applicants, regardless of whether they have children or any support obligations. This is in accordance with New York State's General Obligations Law, aiming to ensure that those who are four months or more in arrears in child support may face suspension of their licenses.
• Applicants are required to have completed specific training requirements before submitting the renewal form. This includes a 16-hour On-The-Job training if employed as a security guard for more than 90 days and an 8-Hour Annual In-Service training for each year of the license term.
• If registered to carry a firearm, an 8-Hour Annual Firearms Course must also be completed each calendar year, with emphasis on the necessity of having two completion dates displayed on the renewal application for this specific training.
• The photo ID card will be produced using the applicant's image on file with the NYS Department of Motor Vehicles. It is important to ensure that this image is current and accurately reflects the applicant's appearance.
• A nonrefundable fee of $25 is required with the submission of the form. Payments can be made via check, money order, MasterCard, or Visa. Applicants should be aware of the $20 fee charged for any returned checks.
• Submission guidelines include mailing the completed and signed original renewal notice, emphasizing the importance of using the correct form and ensuring it is filled out completely to prevent processing delays.
• Applicants must renew their registration by the expiration date of their current registration to continue working as security guards. Failure to renew within 6 months after the expiration will require reapplication and requalification, highlighting the importance of timely renewal.