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Free Ontario Residential Property Application PDF Template

The Ontario Residential Property Application form is a vital document for anyone looking to rent a property in Ontario. It serves as a comprehensive tool for landlords to gather essential information about potential tenants, including their personal details, rental history, employment and income verification, and consent for background checks. This form plays a crucial role in the tenant screening process, ensuring landlords can make informed decisions while also outlining the prospective tenant's rights and obligations.

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Free Ontario Residential Property Application PDF Template

Outline

The Ontario Residential Property Application form serves as a critical step for individuals or families looking to rent a property in Ontario, outlining essential information required from potential tenants by landlords. At the heart of this form are details such as the address of the property being applied for, the applicant's personal information including social insurance number and date of birth, present and previous addresses, and a thorough accounting of the applicant's financial stability through sources of income and banking information. It ensures that landlords have a clear picture of the financial reliability of prospective tenants, their rental history, and their capacity to uphold the terms of their tenancy. The form not only collects data but also seeks permission from the applicant to allow the landlord to conduct a comprehensive background check, covering credit history, employment verification, and personal references—excluding relatives—to ascertain the applicant's credibility and reliability as a tenant. Furthermore, it specifies the conditions under which deposits are made, outlining their applicability towards rent and the procedure in case the application is either accepted or rejected by the landlord. By requiring applicants to confirm the condition of the rental property upon inspection, the form also places an emphasis on the importance of mutual agreement on the state of the premises before entering into a lease. In essence, the Ontario Residential Property Application form functions as a foundational document that facilitates a transparent, informed, and secure rental process, safeguarding the interests of both landlords and prospective tenants.

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Ontario Residential Property Application Form

ADDRESS OF PROPERTY TENANT IS APPLYING TO RENT:

Today’s Date_______________________ Desired Date of Occupancy___________________

Tenant(s) Full Name(s) _________________________________________________________

Social Insurance Number_____________________________ Date of Birth _____________

Present Address ______________________________________________________________

Present Phone Number __________________ Length of Time at Present Address _______

Present Landlord’s Name and Telephone ___________________________________________


Present Rent $____________________________		Including What Utilities? __________
Parking is/is not included in rent.	Garage is/is not included in rent.		Other_________

Reason for Moving ____________________________________________________________

Previous Address _____________________________________________________________

The following individuals will be living at said premises. No other person(s) are allowed without the prior written permission of landlord:

List All Sources of Income (Give Employer’s Name, Phone, Length of Employment and Monthly Income):

Tenant(s) Name	Full Name Of Employer		Phone	Length of		Source of	Net Monthly
				Employment		Income	Amount




Banking Information
Bank			Branch
Checking Account #			Savings Account #
Other Bank			Branch
References (other than relatives)

Name of Reference		Phone Number			Address



Automobile:
Make________________________		Model_____________________			Year_______
Registration Plate #____________		License #__________________________________

In Case of Emergency, Notify:
Name: __________________________	Relationship ___________________________

Address: __________________________________________________________________

Phone: ________________________________

Deposit of $ ________________ was paid on the _________ day of ____________________ Said Deposit was Paid

by:

_____________________________________________________ Cheque/cash/money order This deposit is

applicable to first month's rent subject to landlord's approval of this application.

Balance of $_____________ will be paid as follows: _________________________________

I [We] hereby apply for rental [lease] of the residential premises as indicated on page one of this application form. I [We] give the landlord [landlord's agent, representative, property management] permission to check my credit history, references and other relevant investigation to determine my residential rental history, court, financial history and my ability to pay rent and maintain the rental unit and rental premises. My signature below, confirms that agree to and I request all credit reporting services, banks, court, tribunals, employers, and personal references to disclose any pertinent information about me.

I [We] clearly understand and agree as evidenced by my [our] signature below that this is an application to rent [lease] and in no way includes an agreement between landlord and tenant to rent [lease]. I [We] understand and agree that a tenancy agreement or lease will be entered into at the discretion of the landlord.

In the event that the landlord accepts this [my/our] application I understand that full payment of first and last month's rent is required prior to the key of said rental unit [rental premises] be delivered to me [us].

I further understand and agree that in the event that the landlord accepts this [my/our] application, once the landlord accepts, a binding offer to rent [lease] said rental unit [premises] is created and if I withdraw or cancel this [my/our] application any and all deposit paid will not be refunded. Landlord will apply said deposit to re-advertisement cost to find a new tenant, administration cost to process a new tenant's application, and loss any loss of income as a result of such cancellation and all other expenses incurred.

If accepted, I agree to sign a lease and or written tenancy agreement.

In the event that the landlord does not accept this [my/our] application, I understand that reasons for refusal may not be divulged but my deposit will be refunded in full.

I have inspected the rental property and hereby confirm that said rental unit [premises] is in acceptable condition as of the date of this tenant application form.

Date:_________________________________	Applicant’s Signature___________________________
Date:_________________________________	Applicant’s Signature___________________________

Landlord’s Source Centre Telephone: 416-964-1607 or 1-800-427-5973 Facsimile: 416-964-1757 or 1-800-627-7725

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Document Attributes

Fact	Description
Form Purpose	The Ontario Residential Property Application form is used by prospective tenants to apply for the rental of a residential property.
Content Required	Applicants must provide personal information, rental history, income sources, banking information, vehicle details, emergency contact, and consent for the landlord to perform credit and reference checks.
Deposit Information	The form outlines that a deposit must be paid upon the landlord's acceptance of the application, which is applied to the first month's rent and is non-refundable if the applicant cancels after acceptance.
No Lease Agreement	Submitting this application does not constitute a lease agreement. A formal tenancy agreement must be signed upon the landlord’s acceptance of the application.

How to Fill Out Ontario Residential Property Application

Getting ready to apply for a residential property in Ontario involves gathering accurate information and completing the application form thoroughly. This task is not only crucial for securing the property you're interested in but also for ensuring that the landlord has all the necessary information to make an informed decision about your application. Once you start filling out the form, proceed by following these listed steps closely to ensure you provide all required details accurately.

Address of Property: Write the address of the property you are applying to rent.
Today’s Date and Desired Date of Occupancy: Fill in the date you are filling the application and the date you wish to start the tenancy.
Tenant(s) Full Name(s): List the full name(s) of everyone who will be living in the property.
Social Insurance Number, Date of Birth: Provide your Social Insurance Number and Date of Birth.
Present Address: Enter the full address of your current residence.
Present Phone Number, Length of Time at Present Address: Fill in your current phone number and how long you have lived at your present address.
Present Landlord’s Name and Telephone: Provide the contact details of your current landlord.
Present Rent and Utilities: State how much you pay for rent and list the utilities included in this cost. Indicate if parking or garage is included.
Reason for Moving: Explain why you are leaving your current residence.
Previous Address: If applicable, provide your previous address.
Occupants: List the names of all individuals who will live in the property. Note that no other persons are allowed without prior written permission from the landlord.
Income Sources: For all tenants, list employers, phone numbers, duration of employment, and net monthly income.
Banking Information: Fill in details of your checking and savings accounts.
References: Provide names, phone numbers, and addresses for references other than relatives.
Automobile Information: Enter details of your vehicle, including make, model, year, registration plate, and license number.
Emergency Contact: List the name, relationship, address, and phone number of someone to contact in case of emergency.
Deposit Information: Indicate the deposit amount, the date it was paid, and how it was paid (cheque, cash, money order). Note this deposit's application towards your rent upon approval.
Signatures: Every applicant must sign and date the form, granting permission for the landlord to conduct a credit and reference check.

Once you complete and submit the application with the necessary details and signatures, the landlord will review your application. If your application is approved, be prepared to pay the first and last month's rent before moving in. Remember, if you decide to cancel your application after approval, your deposit may be non-refundable. Please ensure that all information provided is accurate and truthful to avoid any potential issues in the application process.

More About Ontario Residential Property Application

What is the Ontario Residential Property Application Form?

The Ontario Residential Property Application Form is a document that potential tenants fill out when applying to rent a residential property in Ontario. It collects information about the applicant(s), including their current and previous addresses, employment and income details, banking information, and personal references. The form also allows the landlord to perform background checks such as credit history and residential rental history.

What information do I need to provide on the application form?

Applicants are required to provide a wide range of information, including:
- Full name(s) of the tenant(s) applying
- Social Insurance Number and Date of Birth
- Current and previous addresses, including the length of stay
- Current landlord's contact information
- Employment and income details
- Banking information
- References (other than relatives)
- Vehicle information
- Emergency contact details
- Deposit information and agreement to terms for application processing

Why do I need to provide my Social Insurance Number?

Your Social Insurance Number (SIN) is requested as part of the application to allow the landlord to perform a credit check and confirm your financial history. Providing your SIN helps in accurately obtaining your credit report but is often not mandatory.

Is a deposit required when submitting this application? What happens to it?

Yes, a deposit is typically required when submitting your rental application. This deposit is applied to your first month’s rent if your application is approved. If you decide not to proceed or cancel your application after approval, the deposit may not be refunded and can be used by the landlord to cover advertisement, administrative costs, and lost income.

What happens after I submit my application?

Upon receiving your application, the landlord or their representative will review the information provided, perform background checks, and assess your suitability as a tenant. You might be contacted for further information or clarification. If your application is approved, you will be required to sign a tenancy agreement and pay the first and last month's rent before moving in.

Can the landlord refuse my application without providing a reason?

Yes, landlords have the right to refuse an application without providing a specific reason. However, if your application is denied, any deposit you have made should be refunded in full.

What if there are multiple tenants applying together?

All prospective tenants should include their information on the application form. Each tenant’s employment details, income, and personal references will be considered collectively in assessing the application.

How long does it take to process my application?

The processing time can vary depending on several factors, including the completeness of your application, how quickly references respond, and the landlord's schedule. Typically, you can expect to hear back within a week of submitting your application.

What other information might I have to provide?

In addition to the details requested in the application form, you might be asked to provide proof of income (such as pay stubs or a letter from your employer), a credit report, or additional references. It’s a good idea to have these documents ready to expedite the application process.

Who should I contact if I have questions about the application process?

If you have any questions regarding the application form or process, you should contact the landlord or the property management directly. The Landlord’s Source Centre can be reached at 416-964-1607 or 1-800-427-5973 for further assistance.

Common mistakes

When filling out the Ontario Residential Property Application form, applicants often make several common mistakes that can affect their chances of securing the rental property. Awareness and avoidance of these mistakes can streamline the application process and improve the likelihood of success.

Including incorrect or outdated personal information, such as a wrong phone number or email address, making it difficult for the landlord to get in touch.
Failing to provide a complete residential history, including both the present and previous addresses, which helps landlords assess reliability and stability.
Omitting details regarding income sources or not providing proof of income, which is vital for landlords to evaluate the applicant's ability to pay rent.
Leaving the banking information section incomplete. While some may find this intrusive, it's often a standard request to establish financial reliability.
Not listing all potential occupants of the rental unit, which can lead to issues with the landlord if more people than agreed upon move in.
Forgetting to specify what utilities are included in the rent and whether parking or a garage is included, leading to possible disputes or misunderstandings later.
Providing insufficient references, or listing people who may not offer a positive account of the applicant's character or rental history.
Incorrectly filling out the vehicle information section, or leaving it blank if applicable, which is often a requirement for parking arrangements.
Not clearly stating the reason for moving from a previous residence, which landlords use to gauge the potential duration and stability of the tenancy.
Failing to read and understand the declaration section at the end of the application, particularly regarding the deposit and refund policies, which can lead to misunderstandings about the financial commitments involved.

By avoiding these common mistakes, applicants can present a stronger, more accurate application to prospective landlords, thereby increasing their chances of securing a rental property.

Documents used along the form

When applying for residential property in Ontario, applicants are often required to submit additional documents along with the Ontario Residential Property Application Form. These documents are crucial for landlords and property managers to assess the suitability of applicants. Understanding the purpose of each can provide clarity to applicants during their application process.

Credit Report: A summary of an individual’s credit history and current credit status. Landlords use this to evaluate an applicant's financial reliability and likelihood of timely rent payments.
Employment Verification Letter: A document issued by the applicant’s employer that confirms their employment status, job title, and salary. This demonstrates the applicant’s ability to afford the rent.
Proof of Income: Documents such as pay stubs or tax returns that provide evidence of the applicant's earnings. Verifying income ensures the rent will not be burdensome to the applicant.
Rental History References: Contact information for previous landlords who can vouch for the applicant's reliability as a tenant, including their consistency in paying rent on time and maintaining the property.
Photo Identification: A government-issued ID, such as a driver’s license or passport, to verify the applicant's identity and prevent fraud.
Personal References: Contact details for individuals who can provide insights into the applicant's character and behavior but are not family members. These references can affirm the applicant’s responsibility and suitability as a tenant.
Bank Statements: Recent statements that give a snapshot of the applicant's financial health and spending habits, further supporting their financial stability.
Guarantor Form: If the applicant has a co-signer or guarantor, this form will be completed by that individual, promising to cover the rent if the applicant fails to pay. This is often required for students or those with limited rental or credit history.

Recognizing and preparing these documents in advance can streamline the application process for residential property in Ontario. Each document plays a unique role in painting a comprehensive picture of the applicant for the landlord or property manager. By submitting these alongside the Ontario Residential Property Application Form, applicants can enhance their candidacy for their desired rental property.

Similar forms

Rental Lease Agreement: Much like the Ontario Residential Property Application Form, a Rental Lease Agreement outlines the terms under which a tenant agrees to rent a property. Both documents contain specifics about the rental situation, such as the property address, tenant information, and details about the rent. However, while the application form is preliminary and used for screening potential tenants, a lease agreement is a binding contract that formally establishes the tenancy.
Credit Check Authorization Form: Part of the Ontario Residential Property Application Form involves the applicant giving permission for the landlord to check their credit history. This is very similar to a standalone Credit Check Authorization Form, which also serves to obtain an individual's consent to perform a credit check. Both forms are used by landlords to evaluate a potential tenant's financial reliability and capability to maintain rent payments.
Rental Application Form (General): The Ontario Residential Property Application Form shares similarities with general rental application forms used across various jurisdictions. These forms typically request detailed information from the applicant, such as personal identification data, rental history, employment and income verification, and references. The primary purpose of both the Ontario form and other rental application forms is to collect enough information to help the landlord make an informed decision about a potential tenant's suitability.
Tenant Information Update Form: Although used for existing tenants, the Tenant Information Update Form has sections that are similar to those found in the Ontario Residential Property Application Form. For instance, both forms may collect updated contact information, employment details, and emergency contact information. While the update form serves to refresh a landlord's records during a tenancy, the application form serves a similar purpose at the beginning of the tenant selection process.

Dos and Don'ts

When filling out the Ontario Residential Property Application form, there are several do's and don'ts to keep in mind to ensure your application is considered seriously and processed efficiently. Below is a list broken down into things you should and shouldn't do.

Things You Should Do

Provide accurate and complete information: Fill in every section of the application form truthfully and to the best of your knowledge. Missing or incorrect information can slow down the process or result in your application being denied.
Check the details before submitting: Ensure all information, including your present and previous address, employment details, and references, are correct and up-to-date.
Include all required documents: Attach any documents that the landlord requires along with the application form, such as proof of income or identification.
Review the terms about the deposit: Understand the conditions under which your deposit will be refunded or retained, as outlined in the application form.
Inspect the rental property thoroughly: Before submitting the application, ensure you have inspected the property and are satisfied with its condition.
Sign and date the application: An unsigned application is often considered incomplete. Ensure all applicants sign and date the form.
Obtain proof of submission: If submitting the application in person or via mail, obtain a receipt or send it through registered mail for proof of submission.
Ask questions if unsure: If there’s something on the application you don’t understand, don’t hesitate to contact the landlord or management company for clarification.

Things You Shouldn't Do

Omit information: Leaving sections blank can lead to delays or a denial of your application. If a section doesn't apply to you, consider writing "N/A" to indicate that.
Provide outdated information: Using old employment information or outdated references can hinder your application.
Guess on details: When it comes to dates, addresses, or financial figures, ensure your information is accurate. Guessing can lead to inaccuracies that might be viewed unfavorably.
Submit without reviewing: Failing to review your application for errors or omissions can result in delays or denials.
Use informal language: Keep the application professional; this is your first impression with the landlord.
Ignore deposit instructions: Misunderstanding the terms of your deposit could lead to financial loss, especially if you decide to cancel your application later.
Forget any section requiring a signature: An unsigned application might be considered invalid or could delay processing.
Assume acceptance: Submitting an application does not guarantee acceptance. Avoid making plans based on the assumption that you will secure the rental until you have a signed agreement.

Misconceptions

When it comes to renting property in Ontario, the Ontario Residential Property Application form is an important document for both landlords and tenants. However, there are several misconceptions about this form that need to be clarified to ensure both parties understand the process clearly.

Misconception #1: Submission of the application guarantees tenancy. It’s a common belief that once an application is submitted and a deposit is paid, the rental unit is secured. In reality, this form is merely the first step in the application process. The landlord has the discretion to approve or deny the application after reviewing the applicant's credentials and performing necessary background checks.
Misconception #2: The deposit is always refundable if the application is not approved. Many applicants believe that their deposit will be returned if their application is denied. However, the form clearly states that the deposit will only be refunded if the landlord does not accept the application. If the applicant decides to withdraw after submission, the deposit may be used by the landlord to cover re-advertisement and administration costs, among others.
Misconception #3: The application is a rental agreement. Applicants often mistake the application form for a binding rental agreement or lease. The document itself specifies that this is not an agreement to rent but an application to lease. A separate tenancy agreement must be signed once the application is approved by the landlord.
Misconception #4: The listed utilities included are guaranteed. The form asks applicants to note which utilities are included in the rent. However, this does not guarantee those services are included. Rather, it’s a preliminary note that must be confirmed and clearly stated in the rental agreement.
Misconception #5: Any adult can live in the property as long as one person is on the lease. A common misunderstanding is that as long as one occupant fills out the application and gets approved, any number of adults can live in the unit. The form explicitly requires the listing of all individuals who will live in the property and stipulates that no other persons are allowed without the landlord's written permission.
Misconception #6: The application form doesn’t need to be updated before signing the lease. Sometimes, there might be a gap between application approval and lease signing. It is essential to update any information that may have changed in the interim, such as employment status or income. The landlord makes the final decision based on the most current and accurate information provided.

Understanding these misconceptions is crucial for both parties in the rental process. Tenants can ensure that they are fully informed about the implications of their application, while landlords can clarify what is expected from applicants. This not only helps in fostering a transparent landlord-tenant relationship but also in ensuring a smoother rental application process.

Key takeaways

When navigating the process of applying for rental accommodation in Ontario, the Residential Property Application form plays a crucial role. This form not only introduces the tenant to the landlord but also provides a comprehensive snapshot of the applicant's suitability and readiness to rent the property. Here are key takeaways to consider when filling out and using this important document:

Accuracy and Completeness: Every section of the Ontario Residential Property Application form should be filled out with accurate and complete information. This includes personal details, employment and income information, banking details, and references. Accuracy ensures the landlord has all the necessary information to make an informed decision, while completeness avoids delays in processing the application.
Understand the Terms Regarding the Deposit: The form outlines specific conditions concerning the deposit. It is crucial to understand that the deposit is applied to the first month's rent upon the landlord’s approval of the application. However, should the applicant decide to withdraw after the application is accepted, the deposit will not be refunded. This is because the landlord can incur costs re-advertising the property and processing new applications, along with potential loss of income.
Permission for Credit and Reference Checks: By signing the application, applicants authorize the landlord to perform credit checks and contact references to verify the information provided. This can include contacting employers, previous landlords, and personal non-relative references. It is a good practice to notify these contacts in advance that they may receive a call or inquiry regarding your application.
No Guarantee of Tenancy: It is essential to recognize that submitting this application does not automatically guarantee tenancy. The application is essentially a request to rent the property, subject to the landlord's approval. A formal tenancy agreement or lease is only entered into following the landlord's discretion to accept the application. This underscores the importance of presenting oneself as a reliable and financially responsible candidate.

Successfully navigating the rental application process involves comprehensive and honest communication of one's qualifications as a prospective tenant. By carefully completing the Ontario Residential Property Application form, applicants can significantly increase their chances of securing their desired rental unit. Remember, this form is the first step in establishing a positive relationship with your future landlord, so taking the time to fill it out thoughtfully and accurately is well worth the effort.

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